Job Description

Administrative Assistant III

Building a career at Commerce is more than just steps on a ladder. It's about helping people find financial safety and success, helping businesses thrive, and making sure people and their money are taken care of. And our commitment doesn't stop there. Our culture is about our people, the ones in our communities and the ones that work with us.

Here, you'll find opportunities to grow and learn, to connect with others, and build relationships with the people around you. You'll have the space and resources to grow into the best version of yourself. Because our number one investment is you.

Creating an award-winning culture doesn't come easy. And after 160 years, we know Commerce Bank is only at its best when our people are. If this sounds interesting to you, keep reading and let's talk.

The main purpose of this job is to provide general administrative support to one or more individuals at supervisory to middle level management.

Essential functions include:

• Compose correspondence of a highly confidential and complex nature; use a high level of tact & integrity due to frequent senior level contacts; exercise considerable independent judgment
• Provide indirect supervision to lower level clerical employees and/or act as a lead to lower level clerical employees on projects
• Prepare pre-call agendas for meetings including presentations and compilation of necessary information
• Perform a wide range of advanced administrative support duties of highly responsible, complex, confidential nature; support individuals at a senior, executive level
• Keep organized department records and ensure departmental efficiencies
• Compile complex information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc.
• Create, maintain and edit documents, spreadsheets, files, and presentations
• Prepare routine correspondence and correspondence of a more confidential and complex nature
• Schedule appointments, screen phone calls, take messages and make travel arrangements
• Regular communication and interaction with customers and team members
• Manage and maintain accounts and internal databases containing confidential information and analyze complex information requests
• Coordinate activities and complete special projects
• Perform administrative duties, including; greeting guests entering the office, coordinating meetings and events, championing technology needs and repairs for conference rooms, handling daily mail and shipping needs, maintaining office and cafeteria supplies coordinating with facilities manager
• Perform other duties as assigned

Knowledge skills and abilities required include:

• Strong knowledge of standard office management equipment, systems and procedures
• Strong informal leadership skills
• Exercise independent judgment and take action under minimal supervision
• Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities
• Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills
• Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and core values
• Intermediate level proficiency with Microsoft Word, Excel and Outlook

Education and experience:

• High school diploma or equivalent combination of education and experience required, associate's degree preferred
• 4+ years related experience in an office environment required
• 2+ years work experience in a financial institution highly preferred

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