Job Description

Junior Administrative Assistant / Executive Assistant

Our client, a leading global infrastructure investment firm, is seeking a highly organized and proactive Junior Administrative Assistant / Executive Assistant to join their team. This role will sit within the bullpen, supporting a group of Associates while partnering closely with senior Executive Assistants to ensure seamless day-to-day operations. This is an excellent opportunity for an early-career administrative professional to gain exposure within a fast-paced investment environment. The ideal candidate is detail-oriented, eager to learn, and thrives in a collaborative, team-driven setting. Candidates coming directly out of financial services (private equity, hedge fund, or investment banking) are strongly preferred. This role is fully in office, five days per week.

Responsibilities:

• Provide administrative support to a group of Associates, ensuring smooth day-to-day operations
• Manage calendars, schedule internal and external meetings, and coordinate logistics
• Assist with domestic and international travel arrangements, including flights, hotels, and ground transportation
• Prepare and process expense reports in a timely and accurate manner
• Support meeting coordination, including conference room bookings, materials preparation, and catering as needed
• Partner closely with senior Executive Assistants to provide coverage and support across the team
• Assist with ad hoc projects and team initiatives as needed
• Maintain a high level of organization and attention to detail across all responsibilities

Requirements:

• 15 years of administrative experience, ideally within financial services (private equity, hedge fund, or investment banking)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professional communication skills, both written and verbal
• Team-oriented mindset with a willingness to learn and take direction
• High level of professionalism and discretion
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Hours:

• 8:30am5:30pm; Monday through Friday

Salary:

• $90K$110K base + discretionary bonus + strong benefits

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