Job Description

PURCHASING SUPERVISOR JOB DESCRIPTION

The Purchasing Supervisor reports directly to the General Manager, with a dotted-line reporting relationship to the Regional Director of Procurement. This role is responsible for overseeing daily purchasing operations, supporting purchasing strategies, maintaining strong supplier relationships, and supervising the purchasing team to ensure timely, cost-effective, and accurate procurement of materials.

The Purchasing Supervisor works closely with the General Manager, Regional Director of Procurement, Purchasing Council, inventory control, sales, and customer service teams to ensure purchasing activities align with SupplyOne’s goals and service commitments. This role emphasizes execution, team leadership, adherence to established processes, and continuous improvement across purchasing activities.

Key Duties & Accountabilities (Primary responsibilities & quantifiable measurements)

Purchasing Operations & Execution

• Supervise daily purchasing activities to ensure accuracy, timeliness, and compliance with company policies
• Execute purchasing strategies established by the Regional Director
• Place purchase orders and ensure materials are procured at the lowest delivered cost
• Monitor supplier pricing, lead times, and availability; escalate issues proactively
• Communicate cost changes and supply disruptions to Sales and Customer Service

Supplier & Inventory Coordination

• Maintain positive working relationships with suppliers and distributors
• Support supplier negotiations related to pricing, freight terms, minimum order quantities, and delivery schedules
• Coordinate closely with inventory control to manage stock levels and avoid shortages or excess inventory
• Ensure suppliers meet quality standards, specifications, and delivery commitments
• Maintain accurate supplier records, pricing files, contracts, and documentation

Team Leadership & Development

• Supervise, coach, and support purchasing team members in their daily responsibilities
• Assign and prioritize work to ensure service levels and deadlines are met
• Train new team members on purchasing processes, systems, and best practices
• Provide guidance and feedback to support performance, development, and accountability
• Foster collaboration within the purchasing team and with internal customers

Process Improvement & Compliance

• Identify opportunities to improve purchasing systems, workflows, and efficiencies
• Ensure adherence to working capital objectives and inventory guidelines
• Support contract life-cycle management with preferred suppliers
• Ensure compliance with internal policies, procedures, and quality standards
• Maintain samples and documentation required to support sales and customer needs

Collaboration & Communication

• Serve as a key point of contact between purchasing, sales, customer service, and operations
• Collaborate with the Purchasing Manager and Purchasing Council on initiatives and improvements
• Support cross-functional teamwork and internal customer satisfaction

Organizational Core Values

• Customer service begins inside - We serve our colleagues with excellence so we can serve our customers with excellence.
• Get it right the first time - We are reliable, thorough, practice active listening and pay attention to detail to ensure the best results.
• Philosophy of velocity - Our responsiveness and speed to market give us the competitive edge.
• Personalized service - We go beyond what the customer expects, understand what they are going through, and anticipate their needs to make their interaction with us the best experience of their day.
• Act like an owner - We are empowered to protect, cultivate and grow our business responsibly.
• We can’t stop learning - We know our stuff, embrace change and relish feedback.

Educational/Training Requirements/Experience

• Bachelor’s Degree in business, procurement, supply chain, packaging, or comparable experience
• 3–5 years of purchasing or procurement experience preferred
• Prior supervisory or lead experience strongly preferred
• Working knowledge of packaging materials and suppliers preferred
• Experience with inventory management and supply chain coordination

Minimum Skills, Knowledge & Ability Requirements

• Strong written and verbal communication skills
• Excellent organizational and time-management skills
• Ability to prioritize and manage multiple competing demands
• Solid negotiation and vendor communication skills
• Strong problem-solving and critical-thinking abilities
• Ability to supervise, motivate, and support a team environment
• High level of integrity and professionalism
• Proficiency with PC-based systems and purchasing software
• Experience with MS Office Suite; exposure to Tableau, Alteryx, or similar tools is a plus

Benefits Information:

The final base pay offered to the successful candidate will be determined by factors such as work location, job-related skills, qualifications, experience, responsibilities, and relevant education and training. In addition to our compensation, we offer a comprehensive benefits package including the following:

• Bonus based on company performance
• Medical, dental, and vision insurance
• 401(k) retirement savings plan with company match
• Paid time off (including vacation, company holidays, and parental leave)
• Employee Assistance Program (EAP)
• Other benefits such as life insurance, disability coverage, and wellness programs

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