Job Description

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our clients and teammates.

The Meetings & Event Coordinator provides administrative, logistical, and coordination support to the Meetings & Events Department. This role supports both Directors while also owning all meeting and event needs at headquarters. The Coordinator ensures day-to-day event operations are organized, documented, and executed efficiently in our headquarters office in Daytona Beach, Florida.

KEY RESPONSIBILITIES

Provide administrative and logistical support to the Director of Content & Messaging and Director of Event Management & Hospitality

Maintain timelines, task lists, and documentation for all events

Coordinate internal approvals, meeting notes, and follow-ups

Manage all headquarters-based meetings and events

Coordinate room assignments, room sets, and schedules

Partner with internal catering on food and beverage planning and execution

Liaise with local hotels for room blocks and accommodations tied to HQ events

Manage rooming lists, confirmations, and updates with local hotel partners.

Assist with event registration, attendee tracking, and on-site support.

Coordinate shipping, materials, and supplies for onsite and remote meetings and events.

Support on-site execution as needed

Serve as a point of contact between meetings & events, internal departments, and external vendors

Ensure clear communication and timely follow-through

REQUIRED SKILLS & EXPERIENCE

Strong organizational and administrative skills

Experience supporting meetings, events, or hospitality operations

Ability to manage multiple priorities and deadlines

Strong communication skills and attention to detail

The Power to Be Yourself

Brown & Brown is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our values, we committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. Brown & Brown will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact us as soon as possible to make appropriate arrangements.

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