Job Description

Political Support & Operations Coordinator

Denver, CO

$4000-$4500 (Monthly)

This role was posted by Arena-Trained employer.

MAC Group Consulting

Operations

Consulting Firm

Please send a brief cover note and resume to hiring@macgroupconsulting.com with the subject line: Operations Coordinator Application [Your Name].

Job Description

Location: Denver, CO

Full-time, salaried position

Compensation: $4,000-$4,500/month + PTO

Reports to: This person will be managed by Michael Whitehorn but will support all the Managing Partners - Claire Simonson, Annie Orloff, and Michael Whitehorn

About MAC Group Consulting:

At MAC Group Consulting, we are reimagining the political consulting model to deliver integrated, progressive, and client-centered services in communications, fundraising, advocacy, and operations. Our team combines decades of high-level experience in political campaigns, government, and issue advocacy to help progressive leaders and organizations build power?. Learn more about MAC Group Consulting at macgroupconsulting.com.

Position Summary:

MAC Group Consulting is excited to add a highly organized and detail-oriented Political Support & Operations Coordinator to the firm to support our internal operations and client-facing work. This role will help ensure that the firm's partners can focus on high-level strategy and client engagement by handling administrative, organizational, and logistical support tasks.

Key Responsibilities:

• CRM: Maintain contact database.

• Admin Support: Facilitate planning meetings, update Asana, track tasks and deliverables, and proactively manage up to partners. Set priority lists for partners daily and/or weekly. Ensure all internal and external deadlines are met.

• Calendar and Email Management: Manage partner inboxes and calendars, including scheduling meetings, client calls, and events.

• Operations Support: Coordinate travel arrangements and track client receipts.

Client Support

• Assist with Client Onboarding: Set up project folders and prepare onboarding materials.

• Assist with Client Communications: Draft and format client updates, agendas, memos, spreadsheets, and communications. Engage in client meetings and track internal follow-up.

• Support Research Needs: Complete background research on donors, stakeholders, legislation, and media.

• Event Support: Support logistics and other needs for client- and firm-related events, such as virtual and in-person meetings and fundraising events. This includes researching venues, vendors, tracking RSVPs, preparing itineraries, staffing events creating invites, and writing thank you notes.

• Other client-facing duties as assigned.

Ideal Qualifications:

• At least 1 cycle of campaign experience

• Experience and comfort with managing up to supervisors

• Strong organizational and time management skills; ability to prioritize across multiple projects

• Proactive, solutions-oriented attitude with a commitment to follow-through

• Excellent written and verbal communication skills with strong attention to detail

• Experience with scheduling, internal operations, or administrative support

• Proficiency with Microsoft Office, Google Suite, and project management and CRM tools

• Alignment with progressive values and a passion for making a positive impact

• Ability to maintain strict confidentiality and professionalism

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