Job Description

Job Description

Job Description

STUDIO ADMINISTRATOR 

Norman Design Group | Torrance, California

ABOUT THE ROLE

Norman Design Group is seeking a high-performing administrative professional who is exceptionally organized, proactive, and capable of managing a wide range of responsibilities with precision, professionalism, and discretion.

This role is ideal for someone who is comfortable working independently, highly accountable, and naturally driven to anticipate needs rather than simply respond to tasks. Our ideal candidate is a hard worker with a positive attitude, strong follow-through, and a genuine desire to become an indispensable member of our team.

This is not a passive administrative role. We are looking for someone who thrives in a fast-paced environment, enjoys creating order from complexity, and takes pride in helping a creative business operate seamlessly. You will serve as a central support person to leadership, our design teams, purchasing, operations, and client-facing administrative functions.

The right person is equally comfortable managing details, solving problems, coordinating multiple moving parts, and helping create an exceptional experience for both our internal team and our high-end clientele.

Above all, we value someone who brings humility, professionalism, discretion, initiative, and a true team-first mentality—someone who takes genuine pride in supporting excellence.

MUST-HAVES

The ideal candidate will possess the following non-negotiable qualities:

Work Ethic & Mindset

• Exceptionally dependable with strong follow-through
• Self-starter who can work independently without constant supervision
• Highly proactive and naturally anticipates needs
• Strong work ethic with a willingness to roll up their sleeves
• Positive, solution-oriented attitude
• Calm under pressure with the ability to pivot as priorities shift
• Strong sense of ownership and accountability
• Professional, polished, and discreet in all communications
• Team-first mindset with a “how can I help?” attitude
• Collaborative, no-drama personality

Organizational Strength

• Naturally highly organized and detail-oriented
• Exceptional task management and prioritization skills
• Ability to juggle multiple deadlines while maintaining a high level of accuracy
• Strong systems thinker who enjoys creating efficiency and structure
• Comfortable managing many moving parts simultaneously

Communication

• Exceptional written and verbal communication skills
• Professional phone, email, and interpersonal etiquette
• Strong communication skills with clients, vendors, consultants, and team members
• Ability to communicate clearly, efficiently, and diplomatically

EXPERIENCE REQUIREMENTS

Required Experience

• Minimum 3+ years of administrative, executive assistant, office management, operations coordination, or studiocoordination experience
• Experience supporting leadership and/or multiple departments simultaneously
• Experience working in a fast-paced professional office environment
• Strong Microsoft Excel skills, including spreadsheets, formulas, and tracking systems
• Proficiency in:
  • Microsoft Office Suite
  • Google Workspace
  • Calendar scheduling and coordination tools
  • Digital filing and document management systems
  • General office software and technology platforms

Preferred Experience

• ADP Payroll
• Accounts Payable / vendor payment processing
• PTO / employee administrative tracking
• Insurance and business license coordination
• Marketing coordination support

Education

• Associate degree preferred 

CORE RESPONSIBILITIES

Administrative & Operational Support

• Manage day-to-day office administration and operational support
• Support leadership with scheduling, appointments, and occasional travel coordination
• Manage incoming communications, correspondence, documentation, and filing systems
• Maintain office organization, supply inventory, and overall studio presentation
• Support internal systems, processes, and general office functionality

Leadership & Team Support

• Provide direct support to the Principal, Design Director, Purchasing Manager, and design teams
• Disseminate information and coordinate task follow-up as directed
• Organize meeting notes, action items, and project-related communications
• Assist with cross-department communication and coordination

Vendor & Purchasing Coordination

• Maintain vendor communication and follow-up
• Process vendor payments and accounts payable support
• Support purchasing administration and procurement coordination
• Assist with deliveries, shipping logistics, storage coordination, and installation support

Client Experience Support

• Greet clients and visitors in a warm, professional manner
• Manage inbound calls and client inquiries
• Assist with administrative client communications, contracts, and documentation
• Help create a polished, seamless client experience reflective of our brand

Business Operations Support

• Support payroll administration
• Track PTO, sick time, and light HR administrative functions
• Assist with maintaining insurance policies, licenses, and administrative compliance
• Support light bookkeeping and financial administrative coordination
• Assist with special operational initiatives and leadership projects

Marketing & Studio Support

• Coordinate with leadership on marketing-related administrative tasks
• Help organize project photography, project details, and communication with marketing partners
• Support studio events, gifting initiatives, holiday outreach, and internal celebrations

REQUIRED ABILITIES

The ideal candidate must be able to:

• Thrive in a fast-paced, deadline-driven environment
• Work independently with excellent judgment and initiative
• Manage multiple concurrent tasks without sacrificing accuracy
• Quickly learn new software, systems, and internal processes
• Maintain confidentiality, professionalism, and discretion
• Communicate effectively with sophisticated clientele and professional partners
• Sit and work at a computer for extended periods
• Navigate stairs within the office environment
• Occasionally lift and move office materials, samples, and packages

HOURS & WORK SCHEDULE

Part-Time Position
20–25 hours per week

Expected schedule:
Monday through Friday
Approximately 4-5 hours per day
Within standard office hours of 8:30 AM – 5:30 PM

This is an in-person position based in our Torrance studio.

Flexibility may occasionally be required based on installations, project deadlines, or business needs.

COMPENSATION

$28–$30 per hour
Compensation will be based on experience, qualifications, and relevant industry background.

TO APPLY

Please submit:

• Resume (PDF format)
• Brief cover letter
• Availability
• A short note explaining why you believe you would be an excellent fit for this role

Job Tags

Hourly pay, Part time, Work at office, Monday to Friday, Shift work

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